How Scanning Can Help Your Business
The advantages of document scanning may not be apparent if your company has always used paper documents for business activities. Just think about the amount of time that is spent working with paper files. Statistics show that professionals spend up to 50% of their time looking for needed information in paper documents. With PDF files of digital images, 20,000 records can be searched in about 3 seconds.
It would take approximately 67 hours to search the same amount of paper documents by hand. Companies with multiple locations can benefit greatly from document imaging, by allowing their staff to share information, easily, between offices. Having issues with records retention? Once images are digitized and indexed, the chances of them becoming lost is practically zero.
Using document scanning to store your records is a cost effective and space saving way to meet compliance requirements for retention of your company’s data. Having your documents in electronic form can also help to control and audit document retrieval.